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Home
>> Clubs >> To-Do List For
Clubs 
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| Region / Club Checklist | Due Date | 
When Done |
| 1. Give a copy of the Club's Constitution to each new member of your Board of Directors. | Club AGM |  |
| 2. Complete the WO Club Membership Information Form and send to WO office and Region. Keep one copy for your Club records. | June 30 | |
| 3. Forward the WO Club Manual to the incoming President. | Club AGM |
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| 4. Refer each Club Board Member to the Skate Canada website: Members only / Technical & Programs / Rules / 2010 Official Rule Book / Table of Contents Policies & Procedures / Complaints & Disputes Resolutions Policies | First Board Meeting | |
| 5. Send Skate Canada's Annual Club Fee Registration, Executive List, and the Authority to Purchase Form to Skate Canada. | September 1 | |
| 6. Register Competitive Skaters with Skate Canada. Please make sure club cheque is sent immediately to Skate Canada to complete the Registration for the liability insurance. | September 1 | |
| 7. Send completed Professional Coaches Listing to the WO office and Skate Canada. Ensure that coaches have current membership, a valid First Aid Certificate and valid Skate Canada screening documents. | September 1 | |
| 8. Renew Directors’ & Officers’ Liability Insurance and Club Liability/Property/Crime Insurance. | Prior to September 1 |
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| 9. All WO Sanctioned Skating Schools must register annually with Skate Canada. A copy goes to the WO office and the Registration and Insurance fees go to Skate Canada. | September 1 | |
| 10. Update all test records for those skaters who have attended off-season skating schools. | September 1 | |
| 11. Check club first aid kit to ensure adequate supplies. | September 1 | |
| 12. Update the Club's Skate Canada Rule Book with amendments as found on the Skate Canada website. | September 1 or as soon as available from SC. | |
| 13. Review WO Skater Bursary information. | October 1 | |
| 14. Make current season's WO Competition Schedule and WO Competition Technical Package available to your Club Skaters and Coaches. | October 1 | |
| 15. Send in Synchronized Skating team(s) list to the WO office & Skate Canada. Please specify the team('s) category. | November 1 or ASAP | |
| 16. WO Skating Bursary Applications are due to the WO office. | November 15 |
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| 17. Check your Membership Registration numbers to ensure skaters are registered and thus have Skate Canada Liability Insurance. | Ongoing | |
| 18. Send Carnival Sanctions to the WO office 30 days in advance of your club's carnival. A list of guest skaters and any professional skaters must be provided 30 days in advance. | January | |
| 19. Check club first aid kit to ensure adequate supplies. | January 1 | |
| 20. Submit nominations for the Skate Canada Achievement Awards to WO office. | See application | |
| 21. Return all Promotional Contest ticket stubs and money to the WO office. | February 15 | |
| 22. WO Skating Bursary Applications are due to the WO office. | February 15 | |
| 23. Submit nominations for 25 or 50 year Volunteer Pins & Coaches' Pins to the WO office. | See application | |
| 24. Request Coaches' "Letter of Intent" re. planning of next season's Club Skating programs. | March 1 | |
| 25. Negotiate Club Coaches' Contracts. Freelance and Club Coaches’ contracts to be signed prior to new season. | April 1 | |
| 26. Check Club first aid kit to ensure adequate supplies. | April 1 | |
| 27. All incorporated Clubs & Regions,
watch Club’s mailbox for the annual return
from the Ministry of Government Services, Ministry
of Finance Corporations Tax Branch. This must be completed. |
April 1 | |
| 28. Assign Delegate and Proxy Forms for both WO and Skate Canada AGMs. | Prior to AGMs | |
| 29. Order your Promotional Contest Books for distribution to your membership at registration. These are an excellent source of revenue for your Club and skaters! [Read more] | June 1 | |
| 31. Gold Tests Passed - honour your skaters' achievements! Complete and send Gold Test Certificate Forms to WO office - so that your gold test skaters can be recognized by the Section and listed on our website. | Ongoing | |
| 32. Visit our website! (www.skating-wos.on.ca) Consider this to be your primary resource for your section information! | Frequently | |
| Skate Canada 865 Shefford Road Ottawa, Ontario, K1J 1H9 Phone: 1-888-747-2372 Fax: 1-877-211-5718 E-mail: skatecanada@skatecanada.ca Web: www.skatecanada.ca |
Skate Canada - Western Ontario 237 Consortium Court London, Ontario, N6E 2S8 Phone: 519-686-0431 Fax: 519-686-0593 E-mail: memberservice@skating-wos.on.ca Web: www.skating-wos.on.ca |
Please direct any questions or concerns you may have regarding this list to the Section office (519-686-0431, ext. 21).
